Though comprehensive process documentation is beneficial for many tasks, it’s essential when implementing technology to enhance your network security. Your process documentation must report the required steps to successfully complete a task or project, and it should also state who is completing the necessary tasks to fulfill a process. Proper process documentation ensures there is a sense of standardization every time a task is completed.
If your organization is in the gaming or healthcare industry, efficient process documentation provides evidence that your organization strives to adhere to the guidelines set forth by gaming or HIPAA standards. Follow these best practices to thoroughly document your processes.
1. Implement a Variety of Tools for Documenting the Process
It’s important to integrate multiple types of media when documenting your processes for maximizing your network security and enhancing your technology. Don’t feel as if you must stick to written content when documenting or explaining a process. Videos, interviews, group collaboration, and photographs are just a few items that can assist with documenting how to complete a process and determine whether the proper protocol is being followed. If you feel like your process documentation is lacking, Network Security Associates can offer tips for enhancing your documentation procedures.
2. Check the Quality of Your Documentation
For process documentation to assist your company with bolstering its technology and network security procedures, it’s essential to use high quality documentation. Your documentation should be well-written, explain the purpose or goal of the task, and reiterate why the task is essential for a secure organization. You should also remove information that feels redundant or no longer applies to the process.
Any documents and media should be well-organized; ideally, you should include a table of contents and written headers to make it easier for employees to efficiently use the document.
3. Re-evaluate the Process as Needed
Process documentation can also assist your company with revising or updating its procedures to boast a higher sense of network security. This makes it vital for your organization to periodically re-evaluate the process, using the documented procedures. It’s also wise to make sure your documentations contain only up-to-date information and don’t cover outdated or old procedures.
You can eliminate or revise steps that aren’t efficient, or you might utilize steps that have proven themselves helpful in other processes. Thorough process documentation makes it easier to identify what is and isn’t working for your company.
Network Security Associates can help you develop or improve your company’s process documentation. Contact us today at 702-547-9800 to get started.